Inventories & inspections by EPIC
The transition between tenancies is the most critical window in property management. Whether you're welcoming a new tenant or managing a checkout, the quality of your documentation is your only defence against disputes, damages and deposit management. At EPIC, we provide top quality independent reporting, ensuring that every square inch of your property is digitally documented with high-resolution accuracy.
By removing the emotion and providing a purely factual, third-party record, we protect the professional reputation of leasing agents and the financial assets of landlords. From the initial Check-In Inventory to the final End of Tenancy Check, we manage the entire lifecycle of the tenancy, giving landlords and agencies the legal certainty required by the Scottish First-tier Tribunal and the peace of mind that your property is in safe hands.
EPIC inventories & end of tenancy checks
An independent inventory offers peace of mind when it comes to deposit protection by setting clear expectations for both landlords and tenants. Unlike a DIY checklist and few photos, it’s meticulously detailed and legally binding, in the event of a dispute.
Proactively arranging inventories and inspections gives peace of mind and protection.
Reasons to have an inventory:
It acts as protection for all parties (leasing agents, tenant, and landlord)
It acts as a deterrent for the tenants, not to damage the property
It helps to reduce the number of disputes at the end of tenancy
It may encourage the tenant to take better care of the property
It is a guarantee to the tenants that they will only be charged for any damages they caused
In the case of a dispute, you have a legally binding document to present to the court
EPIC Inventories provide a check-in report at the beginning of the tenancy and a check-out report at the end of the tenancy.
Check-In
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The condition and contents of the property will be noted room by room
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Utility readings will be taken
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Pictures will be taken to capture the condition of the property
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The tenant will receive an electronic copy of the report on the day they move into the property, they will have 7 days to check, sign the declaration sheet and send back to EPIC
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The instructing organisation will be sent an electronic copy of the report
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All changes to the property will be listed in the report.
Check-Out
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Using the original inventory, the condition and contents of the property is checked room by room, any changes will be noted in the check-out inventory
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Utility readings will be taken
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Tenants will receive a copy of the report within 7 days of leaving the property.
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The instructing organisation will be sent an electronic copy of the report within 7 days of the tenant vacating the property
EPIC mid-term property inspections
To ensure landlords have peace of mind during any tenancy, we provide mid-term tenancy inspection reports. They can be checked at the frequency requested by the landlord or letting agent, and the relevent party/ies will be notified of the following:
Tenant is keeping the property in good condition i.e., keeping it clean and reporting any issues.
Any repairs/maintenance required
If there is any illegal activity
If the property is being sub-rented
The external areas and garden are being maintained
Any issues with mould that may be caused by not ventilating the property properly or hanging washing over radiators